Policies and Procedures

(Updated June 2025)

Release Forms

Prior to attending all programs at Adamsville Stables, please print & fill out the following forms. They can be emailed to vtderby1@gmail.com, or printed and brought on your first day.

Payment & Cancellation Policies

  • Prior to attending all programs at Adamsville Stables, full payment is required.

  • Cash, Check or Credit Card payments are accepted. Please make checks out to Stephanie Derbyshire.

  • For Lessons a 48 hour notice is required, otherwise lesson will be charged in full.

  • For Camp & Club: A student’s absence from a prescheduled program (club & camp) for any reason, will not be credited. You have purchased your child’s space for that time period.

  • For Horsemanship Club: Pre-payment in full (by month or semester) is required to reserves a club spot. Students commit to an entire semester regardless of payment plan. If you withdraw your child from club at anytime, you will not be refunded for days not attended. Parents paying month to month will continue to be responsible for the future months until the semester has been completed.

  • Summer camp registration dates cannot be altered or transferred, so please plan ahead.

  • Adamsville Stables does not refund lesson, club or camp money. If Adamsville Stables cancels, rescheduling will be offered. During Summer’s Horsemanship and Riding Camp, the Friday of your child’s registered camp week is reserved as a makeup day for that week only. If your camper cannot attend that Friday make-up day, they forfeit the credit.

Drop Off & Pick Up Procedure

Students will be dropped off and picked up in our driveway and met by one of our staff. All additional friends or family must remain in the car. We are not offering observation of camp or lessons at this time. We will take photos of your child and text or email them to you directly.

Drop off times
8:00 a.m. summer horse camp
9:00 a.m. summer mini-camp
9:00 a.m. school vacation camp
3:30 p.m. after school club

Pick up times are as follows, students will be brought to your vehicle at these times.
12:00 p.m. for summer mini-campers
1:00 p.m. for summer horse campers
3:00 p.m. for school vacation campers
6:00 p.m. for after school club

Parking for students and parents is at the end of the driveway or to the right on the lawn under the trees, or to the left in front of the house. Please don’t stop in the driveway entrance or park behind other vehicles.

Camp Procedures

  • We are limiting the number of campers at the Summer Horse Camp sessions to 8 and Mini Horse camp session to 3. If a week long session is full upon your registration we may have single days available. Email Stephanie directly with your inquiry.

  • Snack Time: All campers will be required to bring their own snack and water bottles. We require reusable water bottles labeled with your child’s name. We will have a fill up station. We cannot lend out water bottles to use.

  • The pool is an amenity provided for campers only for a quick cool down after a camp session. Please send your child with their floaty if necessary. The counselors go into the pool with the mini horse campers. The pool is closely supervised when the children swim.

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