Policies and Procedures
Updated March 2026
Release Forms
All participants must complete the following forms before attending any program at Adamsville Stables. Completed forms may be emailed to vtderby1@gmail.com or brought in person on your first day.
Health Policy
We ask that you keep your child home if they are feeling unwell. To protect the health and safety of all campers, riders, and staff, please do not bring a sick child to any program — regardless of the activity scheduled that day. If your child shows symptoms of illness, we appreciate your cooperation in keeping them home until they have fully recovered.
Payment & Cancellation Policy
Full payment is required prior to attending any program at Adamsville Stables. We accept cash, check, or credit card. Please make checks payable to Stephanie Derbyshire.
Lessons: A minimum of 48 hours' notice is required to cancel or reschedule a lesson. Cancellations made with less than 48 hours' notice will be charged in full.
Horsemanship Club: Pre-payment in full — by month or by semester — is required to reserve your child's club spot. Club fees are non-refundable. If your child withdraws from the club at any time, days not attended will not be credited or refunded.
Summer Camp: Full payment is required at registration. Camp dates cannot be altered or transferred, and absences from any pre-scheduled camp day will not be credited — your payment reserves your child's space for that time period.
Adamsville Stables does not issue refunds for lessons, club, or camp. In the event that Adamsville Stables cancels a program, rescheduling will be offered.
Inclement Weather Policy
The safety of our campers, riders, and horses is always our top priority. In the event of inclement weather, the following policy applies:
For Summer Camp, the Friday of each registered camp week is reserved as a makeup day for weather-related cancellations that occurred during that week. This makeup day applies to that week only and cannot be carried over. If your camper is unable to attend the Friday makeup day, the credit is forfeited.
Weather-related cancellations will be communicated as promptly as possible. Please ensure we have your current contact information on file so you can be reached quickly. We appreciate your flexibility and understanding — New England weather keeps us all on our toes!
Drop-Off & Pick-Up Procedures
Students are dropped off and picked up directly in our driveway, where they will be met by a staff member. For the safety and focus of all participants, we ask that additional friends and family remain in the car during drop-off and pick-up. Observation of lessons or camp sessions is not available at this time.
Drop-Off Times
8:00 a.m. — Summer Horse Camp
9:00 a.m. — Summer Mini-Camp
9:00 a.m. — School Vacation Camp
3:30 p.m. — After School Club
Pick-Up Times Staff will bring your child to your vehicle at the following times:
12:00 p.m. — Summer Mini-Campers
1:00 p.m. — Summer Horse Campers
3:00 p.m. — School Vacation Campers
6:00 p.m. — After School Club
Parking Please park on the lawn to the right under the trees, or to the left in front of the house. Do not stop in the driveway entrance or block other vehicles.
Camp Procedures
Group Sizes To ensure a safe, quality experience for every camper, we limit Summer Horse Camp to 8 campers per session and Mini Horse Camp to 4 campers per session. If your preferred week is full, single-day openings may be available — contact Stephanie directly to inquire.
Snacks & Water All campers must bring their own snack and a reusable water bottle labeled with their name. We have a fill station on-site for refills. Water bottles cannot be borrowed or shared, so please make sure your child arrives with their own.
Pool The pool is available exclusively for campers as a quick cool-down following their session. Counselors accompany Mini Horse Campers in the water, and all swim time is closely supervised. If your child requires a flotation device, please send one with them.